Your UC San Diego Transcript
You can now request an electronic version of your transcript, which includes links to more course information, instructor name and contact information, and grade distribution for the section.
You can use this to better help others understand their academic history.
As of this Fall 2016, you can also request the new Co-Curricular Record with your transcript.
You can request the Co-Curricular Record (CCR) with your transcript, which highlights your involvement beyond the classroom.
The CCR showcases a brief description and the skills developed, and can be shared with employers and graduate/professional schools.
Opportunities are added to the record at the end of each quarter.
More about the Co-Curricular Record (CCR):
The CCR highlights student achievements in opportunities beyond the classroom including a brief description and the skills developed. The purpose of the CCR is to demonstrate the value of engaging in opportunities beyond the classroom, and to help students reflect on and articulate the skills they developed. Students can then use their record in two ways:
Students can print an "Unofficial Co-Curricular Record" as soon as they have been recognized for at least one opportunity. Students can print an secure PDF through the CCR website and use it as a tool to think about: 1) what have I been involved in? 2) how would I talk about that experience and the skills I developed?
Students can use their CCR to help them write their cover letter, resume, personal statements, and prepare for an interview. They can also bring it to career or academic advising appointments to help explore their interests, skills, and passions.
Students can also request an "Official Co-Curricular Record" with their UC San Diego transcript. Signed by the Registrar and printed on official transcript paper, students can use their new official integrated record when applying to graduate/professional programs, jobs, or for scholarships and awards.
Students can request an official CCR through the CCR site, or through the page to request transcripts. Students can request just their transcript, or transcript with CCR. They can either send it electronically to end users, or have it mailed. The transcript with CCR (picture below) includes: 1) guide to read official document, 2) transcript, 3) Co-Curricular Record, 4) guide to CCR, and 5) guide to transcript.
Opportunities on the CCR are broken up into four categories:
- Community-Based / Global Learning
- Professional / Career Development
- Research / Academic Life
- Student Engagement / Campus Life
Each entry has the activity name, position held, a short description about the opportunity and the competencies developed. The competencies are attached to the opportunity, meaning that the committee reviewed and approved that students who participate and "complete" the opportunity have developed or refined those selected competencies. If a student completed all the requirements for the opportunity, it will be added to their CCR by the staff/faculty validator.
Students can choose which items they want to have printed on each instance of their CCR.
Currently, we are adding opportunities to the CCR database. More information for staff and faculty to add opportunities to the CCR. Students can also suggest opportunities to be added to the database by logging in here, then clicking "Suggest New Activities" in the dashboard. The deadline to add opportunities to the database occurs on a rolling basis, and is due on the first of the month (Nov 1, Dec 1, Jan 1....).
The Co-Curricular Record (CCR) Evaluation Committee meets on a monthly basis to review and approve opportunities. The charge of the committee is to review, discuss, and approve or decline proposed opportunities. The committee will also discuss CCR scope and policies, and provide recommendations for final approval from the ELT Steering Committee.
The Committee uses the following criteria to review opportunities for inclusion on the CCR:
- Must have a clear connection to the university and be capable of being validated by a recognized member of the faculty or staff.
- Must enhance at least one of twelve identified competencies and transferable skills.
- Must provide an opportunity for active engagement. Positions or activities that are primarily symbolic, and do not require significant programming and duties, will not qualify to be listed.
- Must require at least 30 hours of work within a single academic year. *Except for opportunities that fall under the "Professional / Career Development Category".
Credit-Bearing Activities: All credit-bearing activities – coursework, academic internships, 199s, etc. – are recognized on a student’s academic transcript. To avoid duplication, these will not be listed on the CCR. Exceptions will be made to activities that have non-mandatory experiential components that may occur outside of the expectations of course credit. It must also meet the CCR criteria for certification (above).
Each opportunity highlights "what is required to have this opportunity validated." For example: students must attend training, 80% of meetings, plan 2 events per quarter, submit reflection assignment, and complete role for at least 2 quarters. Once students have completed, the opportunity, the staff or faculty validator will enter the student IDs into the system and add it to their record. Only opportunities where students have completed the validation requirements will appear on the record.
There are four validation deadlines in the year, roughly 1 month at the end of each quarter. Students will be validated in the quarter that the opportunity ends:
- Opportunities completed in Fall Quarter: January 15
- Opportunities completed in Winter Quarter: April 15
- Opportunities completed in Spring Quarter: July 15
- Opportunities completed in Summer: October 15
Want to Learn More?
Visit UCSD CCR.