CCR Application, Overview, and Process
The Engaged Learning Tools (ELT) Team is dedicated to transparency as well as providing a robust method for UC San Diego staff, faculty, and students to submit applications for new positions to be captured on the Co-Curricular Record (CCR).
Initial Applications for the 2022-2023 Academic Year will open in early Fall 2022.
Application Overview
What is the Purpose of the Application?
UC San Diego's Co-Curricular Record (CCR) captures engagement outside of the classroom on an official record. While many student positions are already captured (review the list of CCR Recognized Activities), the CCR continues to grow in the ways that UC San Diego students engage in their Colleges, their communities, and in their professional development.
The CCR Application process was designed to provide support, encouragement and validation of the many ways experiential learning is developed while at UC San Diego.
Who Can Submit an Application?
The Initial Application can be completed by any UC San Diego staff, faculty, or student.
The Initial Application is used for new positions that are not currently recognized on the CCR (Review the list of CCR Recognized Activities). If your position is already recognized, staff are welcome to learn more about Validation here and students may find more information here.
Please note that a UC San Diego staff or faculty is required to serve as a validator for every approved position as discussed in future steps of the application process.
Who Reviews the Application?
All applications are reviewed by the Engaged Learning Tools (ELT) team alongside the CCR Committee made up of UC San Diego staff, faculty and students. This committee works to evaluate each application for experiential engagement and clarity.
When is the Deadline to Apply?
- All Initial Applications must be submitted by March 15th in order to be included in the review cycle for the current Academic Year.
- Applications submitted post-March 15th, will be reviewed in the next available review cycle.
- Approved positions will be posted on CCR for the current Academic Year, after Validation Training is completed.
Application Process
Initial Application
Actions Required
- Complete Initial Application Form (estimated completion time ~15 min)
What to Expect
Filling out a short Google Form that we use to filter incoming applications for minimum requirements.
Upon Completion
ELT Specialists will reach out to assist with next steps.
Upon Completion
The Initial Application is used for new positions that are not currently recognized on the CCR (Click the hyperlink to review a list of CCR Recognized Activities). If your position is already recognized, staff are welcome to learn more about Validation here and students may find more information here.
Drafting
Actions Required
- Complete Drafting Document
What to Expect
Filling out a Drafting Document and sending it to the ELT Team
Supporting Documents to help with filling out the Drafting Document
- Job Description (if applicable)
- Marketing Materials (if applicable)
- Constitution (if applicable)
- Websites describing positions (if applicable)
Upon Completion
After sending a completed Drafting Document to the ELT Team, schedule your Consultation appointment (on Youcanbookme link)
Consultation
Actions Required
Attend Consultation appointment as scheduled
What to Expect
30 minute consultation with representatives from ELT Team and/or CCR Committee to discuss Consultation Document
Upon Completion
ELT Team will send a link to the Final Application
Final Application
Actions Required
Complete Final Application Form
What to Expect
Final Application (Google Form)
Tip: Refer to your Consultation Document to complete the Final Application
Upon Completion
ELT Team and CCR Committee will review submitted Final Application
Committee Review
Actions Required
May need to update Final Application with suggestions made by CCR Committee
What to Expect
Communication by ELT Team with any clarifying questions
Confirmation that position has advanced to Validation 101.
Upon Completion
ELT Team and CCR Committee will communicate on status.
Validation Training
Actions Required
- Attend Validation Training with an ELT Specialist. (estimated completion time ~15 minutes)
What to Expect
An explanation of the validation process and finalizing details of the approved position(s).
Upon Completion
Position(s) will be posted on the approved list and be available for validation.
If you have any questions regarding the CCR or the Application Process, please direct all correspondence to elt@ucsd.edu.
