Co-Curricular Record (CCR)

 

CCR-with-logo.png

UC San Diego has an official record called the Co-Curricular Record (CCR) which highlights student involvement and achievements in opportunities beyond the classroom. Each opportunity including a brief description and the skills developed on an official record.

UC San Diego has developed the Co-Curricular Record to recognize student involvement in:

  • Research and Academic Life
  • Student and Campus Engagement
  • Community-Based and Global Learning
  • Professional and Career Development

The purpose of the CCR is to demonstrate the value of engaging in opportunities beyond the classroom and to help students reflect on and articulate the competencies and skills they developed.

Opportunities on the CCR have been verified by the CCR Evaluation Committee, and student involvement has been validated by a recognized staff or faculty member.

Students can request the Co-Curricular Record (CCR) with the transcript. The CCR showcases a brief description and the competencies developed and can be shared with employers and graduate/professional schools. 

 

Is my activity CCR Approved?

See the list of CCR Approved positions here

 

In order to be approved for the Co-Curricular Record, the opportunity must:

1. Have a clear connection to UC San Diego: The opportunity must have a clear connection to the university and be capable of being validated by a recognized UC San Diego faculty or staff member.

2. Develop the student's skills and competencies: The opportunity must enhance at least one of the twelve competencies and transferable skills identified by UC San Diego.

3. Provide 30-hours of active engagement through the academic year*: The opportunity must require at least 30 hours of active engagement and work within a single academic year. Positions or activities that are primarily symbolic, and do not require significant programming and duties, will not qualify to be listed.

*Minimum hourly exception granted for opportunities that fall under the "Professional / Career Development Category".

4. Not be linked to credit-bearing activities: All credit-bearing activities – coursework, academic internships, 199s, etc. – are recognized on a student’s academic transcript.  To avoid duplication, these will not be listed on the CCR.  

 

How do I submit an activity to the CCR?

In order to be recognized on the CCR, the opportunity must meet the eligibility criteria and a UC San Diego Staff or Faculty member must verify your involvement to officially validate you in the system.

Staff and faculty can submit opportunities to the CCR, find more information here

Students can also suggest opportunities to be added here

 

Step 1. Review CCR Eligibility Criteria above to ensure it meets the minimum requirements to be listed on your transcript
Step 2. Identify a UC San Diego Staff or Faculty member who can verify your involvement and officially validate you in the system
Step 3. Your staff or faculty advisor/supervisor will need to complete the CCR Submission Form.

 

The CCR Evaluation Committee will review the opportunity to ensure it meets the eligibility criteria. The CCR Evaluation Committee reviews new opportunities quarterly. If approved, your staff or faculty advisor/supervisor can validate you in the CCR database with your Student PID.

When will my CCR opportunity be added to my transcript?

Once students have completed the CCR Approved opportunity, staff or faculty validator will enter the student IDs into the system and add it to their record. Students can also request to be validated for a position through the CCR Portal. Only opportunities where students have completed the validation requirements will appear on the record.

There are four validation deadlines in the year, roughly 1 month at the end of each quarter. Students will be validated in the quarter that the opportunity ends:

  • Opportunities completed in Fall Quarter: January 15
  • Opportunities completed in Winter Quarter: April 15
  • Opportunities completed in Spring Quarter: July 15
  • Opportunities completed in Summer: October 15

 

To add a CCR Activity to your record:

  1. Log in to myccr.ucsd.edu using your Student SSO Credentials.ccr student login .gif
  1. Click “Co-Curricular Record.select ccr .gif
  2. Click “Add a position to My Record.add a position to my record .gif

  3. Find your position by searching the “Activity or Position Name”search activity or position title or through the selection boxes.                 search activity through selection boxes .gif  Note: Make sure you select the correct academic year/ time period (the year will be listed in the Activity or Position Name).
  4. Click "Add to record" for your position and wait for your validator to approve the enrollment! add to record .gif

Your request will need to be approved by your UC San Diego staff or faculty validator in the CCR Database to be added to your transcript. Until they approve you in the database, the opportunity will be listed as “Pending.”

Please Note:

Since each opportunity requires validation at the time of its completion, it can be difficult to validate activities or accomplishments from previous years. The CCR program strives to be inclusive and fair to all students, therefore opportunities will not be added retroactively beyond a 1-year period.

After graduation, you can still access the CCR Portal to view a description of your position and the competencies developed. This information can help you with preparing your resume, cover letter, and for the interview process.

How can I use the CCR?

You can use your Co-Curricular Record to highlight achievements beyond the classroom and to help you apply for internships, jobs, scholarships, or graduate school. You can also bring your CCR to career or academic advising appointments to explore your interests, skills, and passions. 

Request an official copy with your UC San Diego transcript through the Registrar or print an unofficial PDF copy through the CCR website. Each entry has the activity name, the position held, a short description about the opportunity, and the competencies developed. Students can choose which items they want to have printed on each instance of their CCR.

reflect

To Reflect and Prepare

Your CCR helps you keep track of what you have done and how much time you committed to it. It also lists the competencies and transferable skills you had an opportunity to develop through the experience that employers and graduate programs are looking for.

Use it to reflect on your experience, achievements, and to find examples and language to effectively talk about them. Try to answer the following:

  • What personal and professional growth have you experienced as a result of participation in a co-curricular activity? It may be helpful to refer to the UCSD competencies and definitions at elt.ucsd.edu/competencies

  • Briefly describe one significant/influential experience you had during the co-curricular activity that allowed you to develop or demonstrate your competencies.

 

resume

On your résumé

Incorporate your co-curricular involvement into your resume:

  • Add relevant CCR positions to your transcript

  • Use your own version of the position description to describe what you did.

  • Reflect on the competencies listed under each position

  • Your official validated CCR is printed with your transcript and has the UC San Diego seal. If permitted, attach your CCR directly to your resumé.

 

interview

In an interview

Talk about your skills and experiences from your involvement at your interview:

  • Your official validated CCR is printed with your transcript and has the UC San Diego seal. Bring your CCR to your interview.

  • Use it as a reference to draw upon your experiences. Use the language to clearly explain what you did and how it’s relevant to the position you’re applying for.

​For example: “My time as a student intern taught me effective communication because I often made conversation with customers and I had to work with a partner on every shift.”

 

 

Official Record

Students can also request an "Official Co-Curricular Record" with their UC San Diego transcript. Signed by the Registrar and printed on official transcript paper, students can use their new official integrated record when applying to graduate/professional programs, jobs, or for scholarships and awards.

Students can request an official CCR through the CCR site, or through the page to request transcripts. Students can request just their transcript, or transcript with CCR. They can either send it electronically to end-users or have it mailed. The transcript with CCR (picture below) includes: 1) guide to read an official document, 2) transcript, 3) Co-Curricular Record, 4) guide to CCR, and 5) guide to the transcript.

Opportunities on the CCR are broken up into four categories:

  • Community-Based / Global Learning
  • Professional / Career Development
  • Research / Academic Life
  • Student Engagement / Campus Life

Each entry has the activity name, the position held, a short description of the opportunity and the competencies developed. The competencies are attached to the opportunity, meaning that the committee reviewed and approved that students who participate and "complete" the opportunity have developed or refined those selected competencies. If a student completed all the requirements for the opportunity, it will be added to their CCR by the staff/faculty validator.

Students can choose which items they want to have printed on each instance of their CCR.

Sample of text on the CCR

Students can print an "Unofficial Co-Curricular Record" as soon as they have been recognized for at least one opportunity. Students can print a secure PDF through the CCR website and use it as a tool to think about: 1) what have I been involved in? 2) how would I talk about that experience and the skills I developed?

Students can use their CCR to help them write their cover letter, resume, personal statements, and prepare for an interview. They can also bring it to career or academic advising appointments to help explore their interests, skills, and passions.


Picture of the transcript order page

Resources

Pic of student record guide.JPG Competency Framework

Want to Learn More?

Visit UCSD CCR.