CCR Validator Portal

Your role as a CCR validator is important to help your students to track and capture their experiences and development beyond the classroom on their transcript. CCR Validation also allows us to highlight your department’s contribution to experiential learning at UC San Diego.

If you need assistance transitioning the CCR validator role or if you have any questions, please contact us at elt@ucsd.edu

Register as a CCR Validator

  1. In order to register as a validator in the system, log in to myccr.ucsd.edu as a Faculty & Staff Validator using your UC San Diego Active Directory credentials.
  2. Email elt@ucsd.edu to confirm you have logged into the system with the name of your Organization/Department. Once you have logged in, we will be able to grant you access to your CCR Approved Opportunity.

Validator Support

Complete Validation 101

Once your opportunity has finalized, meet with an ELT Specialist to complete Validation 101. Contact elt@ucsd.edu for more information about scheduling your Validation 101 consultation. 

 

Save the ValiDATE 

Save the VAliDATE is an opportunity to connect with the ELT Team to get support and resources about validating students for your CCR Approved Opportunity.

Spring Quarter Save the ValiDATE 2020
Tuesday, May 19th at 1:30 pm 
Duration: 30 minutes
The webinar will available by Zoom. A link to the recording will be posted after the event. 

 

 

When should I validate students?

There are four validation deadlines in the year, roughly 1 month at the end of each academic quarter. Students should be validated in the academic quarter that the opportunity ends after completing the outlined validation requirements. Some positions are validated on an annual basis, usually in Spring Quarter. 

  • Opportunities completed in Fall Quarter: January 15
  • Opportunities completed in Winter Quarter: April 15
  • Opportunities completed in Spring Quarter: July 15
  • Opportunities completed in Summer: October 15

You can validate students in the CCR Portal after this deadline*, however, the quarterly deadline helps our students know when to expect the position to be added to their record.

*Please note: Since each opportunity requires validation at the time of its completion, it can be difficult to validate activities or accomplishments from previous years. The CCR program strives to be inclusive and fair to all students, therefore opportunities will not be added retroactively beyond a 1-year period.

Validation Step-by-Step Guide

  1.  Collect student IDs and track validation requirements.

You will need students’ PIDs when validating students. Make sure you collect this information during the program and store the information in a secure location.

Tip: You can track your students engagement using the validation tracking tool.

As the CCR validator, you will verify that students complete the responsibilities outlined in the CCR submission in order to be recognized on their Co-Curricular Record (e.g. attend mandatory training, submit time tracking sheet). You can review your validation requirements by logging in at myccr.ucsd.edu

 

 

2.  Enter student IDs into the CCR Portal.

  • Login to your CCR account at myccr.ucsd.edu as a Staff/Faculty Validator using your Active Directory SSO credentials.

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  • Go to “Co-Curricular Record” on the Dashboard.

  • Select "Validator for the Following Activities"

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  • Select the time period and activity/position you are looking to validate. If you thought you were the validator for an activity, but do not see it, email elt@ucsd.edu.
  • Select the tab "Participants", then select "Add Position to Multiple Student Records" even if it is for one student. Do not select “Add Position to Single Record” as it will require additional steps.

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  • Copy in the PIDs one per line. You can copy and paste PIDs from another file. Make sure it says approved, check off “Send an email,” then select "Add Position to Record(s)".

    Tip: Don’t forget to check “Send an email” so the student is notified of the approval.   

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When you select “Send an email to newly added participants” students will receive the following message:

Congratulations! You have been recognized on the Co-Curricular Record for involvement in an opportunity. When you login to your CCR account at http://myccr.ucsd.edu, you will be able to view and print an unofficial record or request an official record with your transcript.

Select the Co-Curricular Record tab. There you can select which approved positions you want to highlight on your record. Look at the competencies to help you identify and reflect on what you developed through your experience. 
 
Once you print your record, you can use this in a number of ways. You can attach the CCR to your resume for employers or bring it to an interview, attach it to your application for graduate and professional programs, and submit it for grant/bursary/award applications. You can also use your CCR to help you prepare for your interviews, to help you write your cover letter, resume, personal statement, and applications.
 
If you have any questions, feel free to email elt@ucsd.edu.

 The activity and position will now appear on the students’ Co-Curricular Record.

Note: If you submit and some of the IDs do not go through, this means that the student has not logged into the system and/or an account hasn’t been created. The student will need to log in to the CCR Portal to create the account. You can ask the student to log in or use the email template to prompt the student.

 

3. Review your queue of requested validations.

After you validate students, you may notice in your “Pending” queue some requests that were not processed when you uploaded your list. These are students who have added the position to the record. Verify and approve or decline students in your queue.

  • Go to “Co-Curricular Record” on the Dashboard

  • Review your queue of pending students

  • Select students who have completed the validation requirements and click “Approve Selected

 approve queue of requested validations .gif

  • If you receive a request from a student who has not participated in the opportunity or failed to meet the validation requirements, select the student and click “Decline Selected.” If you choose to send an email, the student will receive the following message:

We are sorry to report that your CCR activity validation request was denied because it did not meet all validation requirements. If you believe you satisfied the criteria, please contact the validator for clarification.

If you need additional assistance, email elt@ucsd.edu.


Thank you for highlighting your students on the CCR! 
If you encounter any issues, contact us at elt@ucsd.edu 

 

Promote your CCR Opportunity

FAQ

Can I be a validator if I do not directly manage a CCR position(s)?

Yes, UC San Diego staff and faculty may serve as Peripheral CCR Validators if one or more of the following are completed:

  • Meetings: One student representative is made responsible for meeting with the Peripheral CCR Validator once per quarter, to ensure validation criteria are being met without the Peripheral CCR Validator needing to sit on all meetings, attend events, etc.
  • Documentation: Students participating in the CCR position(s) provide documentation to the validator in the agreed upon timeframe (i.e. quarterly, once a year). This can include:
    • Proof of attendance
    • Engagement in activities
    • Reflection Paper

 

Why don't I see the student position I am a validator for?

In order to register as a validator in the system, login to myccr.ucsd.edu using your UC San Diego Active Directory credentials. Email elt@ucsd.edu to confirm you have logged into the system with the name of your Organization/Department. Once you have logged in, we will be able to grant you access to your CCR Opportunity.

 

My student requested validation in the CCR portal but it’s too early to validate them for this experience. What should I do? What does enrolling in the opportunity mean?

The Engaged Learning Tools team encourages students to enroll in their opportunity (enroll means that they logged into myccr.ucsd.edu and added the CCR position to their record) as this makes validation easier. Once a student has added the position to their record, an email will automatically arrive in the validator’s inbox. Often, validation requirements are not achieved until the end of the academic year so you may wait to validate until then. If all requirements are completed before the end of the year, they can be validated at any time.

Please note that you may validate students if they enroll in the position or if you upload their PIDs or a combination of both.

Should I only validate students the students who requested/enrolled in the position?

There are two options for CCR validation: one is where students enroll in the opportunity and the other where staff upload the PIDs of the students who participated in the program whenever the validation requirements have been fulfilled (this is often at the end of the academic year). We encourage students to enroll in the CCR opportunity early so they can review the competencies being developed through the opportunity, understand the requirements to be validated. However, if you know that your students completed the validation requirements and know their PIDs, but they haven’t enrolled, then you can validate them once their validation requirements are completed.

I don't recognize a student who requested validation for one of my opportunities. What should I do? 

If you receive a request from a student who has not participated in the opportunity or failed to meet the validation requirements, check off the box next to the student request and select "Decline Selected."

If you choose to send an email, the student will receive the following message:

We are sorry to report that your CCR activity validation request was denied because it did not meet all validation requirements. If you believe you satisfied the criteria, please contact the validator for clarification.

If you need additional assistance, email elt@ucsd.edu.

 A student PID was not recognized by the system when I tried to validate. 

If you submit and some of the IDs do not go through, this means that the student has not logged into the system and/or an account hasn’t been created. The student will need to log in to the CCR Portal to force create the account. You can ask the student to log in or use the email template to prompt the student.

How can I talk about my role as a CCR Validator with my supervisor?

Since the CCR is mentioned in Goal 1 of UC San Diego’s Strategic Plan, we suggest highlighting your impact as a CCR validator in your annual review. This is a great time to mention the number of students amount and types of competencies and transferable skills you validated for the year (for example: I validated 6 students for leadership, critical thinking and problem solving and research ability). The CCR is a great opportunity to highlight the ways that your department supports and captures experiential education and student success!

I accidentally validated a student for the wrong year and/or activity. What should I do?

You can follow the steps below to un-do a validation for a student under the wrong year and/or activity:

  • In the "Validator for the Following Activities" tab, select the position name.
  • Select the "Participants" tab in the Position Overview page.
  • In the list of participants, select "View Record" on the far right-hand side of the student's name.
  • In the Record Position Details page, select, "Remove Position From Student Record"

CCR Validator Newsletters