CCR Faculty & Staff Validators

Your role as a CCR validator is important to help students capture their experiences and development beyond the classroom on an official UC San Diego record. CCR Validation also highlights your department’s contribution to experiential learning at UC San Diego.

Log in to the CCR Portal at myccr.ucsd.edu 

New CCR Validators

 

Register in the CCR Portal
  1. In order to register as a validator in the system, log in to the CCR Portal at myccr.ucsd.edu as a Faculty & Staff Validator using your UC San Diego Active Directory credentials.
  2. Email elt@ucsd.edu to confirm you have logged into the system with the name of your Organization/Department. Once you have logged in, we will be able to grant you access to your CCR Approved Opportunity.

 

Complete Validator Training

Meet with an Engaged Learning Tools Specialist to complete a 15-minute validator training. Schedule a Validation 101 consultation at validate.youcanbookme.com.

Validation Timeline

Validation can be completed in the CCR Portal once the student has met the position and time requirements. Validation confirms student participation during the academic year rather than the specific quarter. 

Validation Timeline
Open for Validation September 1
Validation Consultations  May 1 - May 30
Closed for Validation 

  • For positions completed in Spring
  • For positions completed in Summer 

 

July 15

September 30

 

Retroactive Validation Policy

Positions requested after the CCR Validation deadline will be reviewed on a case-by-case basis and require CCR Validator and ELT Team approval.

 

Contact elt@ucsd.edu with any questions.

Promote Your CCR Opportunity

Once your opportunity has been approved, let students know that their work and skills will be recognized on their official transcript by promoting your CCR approval on your program resources, websites, and social media platforms

Talk about the CCR in your program.

Once your opportunity has been approved, let students know that their work and skills will be recognized on their official record alongside their academic transcript.

  • "By participating in this opportunity, you will be recognized on the Co-Curricular Record (CCR). The CCR is an official record printed with your transcript that highlights your experiences and skills developed in opportunities beyond the classroom. You can use your CCR to help you write your cover letter, resume, or prepare for an interview. You can also submit it to employers, graduate/professional school applications, and for awards. For more information, visit myccr.ucsd.edu or contact elt@ucsd.edu"
  • Highlight requirements for CCR validation at the beginning of the program and let students know when they can expect to have it added to their record. 

Add information about your CCR position to your website and social media.

  • Download the CCR logo and promote your CCR Opportunity on your website and fliers.

Validation Step-by-Step Guide

1.  Collect student PIDs and track position requirements

Once the student has completed the position requirements (e.g. attend mandatory training, submit time tracking sheet), you can validate them in the CCR Portal. Your position requirements can be found at myccr.ucsd.edu

Tip: Make sure to collect student participant PIDs during the year and store the information in a secure location for when you are ready to validate. You can track student engagement using the validation tracking tool.

 

2.  Enter student PIDs into the CCR Portal

  • Login to your CCR account at myccr.ucsd.edu as a Faculty & Staff Validator using your Active Directory single sign-on credentials.

  • Go to “Co-Curricular Record” on the Dashboard.

  • Select "Validator for the Following Activities"

go to ccr and select validator for following activities .gif

  • Select the activity you are looking to validate. If you thought you were the validator for an activity, but do not see it on the list, email elt@ucsd.edu.
  • Select the "Participants" tab, then select "Add Position to Multiple Student Records

select year, participants, add to multiple student records .gif

  • Enter the PID(s) one per line. Select Approved from the dropdown. If you would like to include an email to the student about the record approved, check off “Send an email,” then select "Add Position to Record(s)". The activity and position will now appear on the students’ Co-Curricular Record.

type in PIDs .gif

 

Note: If some of the student PIDs do not go through, this means that the student has not logged into the system or an account hasn’t been created. The student will need to log in to the CCR Portal to create the account. You can ask the student to log in or use the email template to prompt the student.

 

3. Review remaining pending requests

After you validate students, you may notice students in your “Pending” queue that were not processed after uploading your student list. These are students who have requested adding the position to their record. These requests need to be resolved.

  • Go to “Co-Curricular Record” on the Dashboard

  • Select students who have completed the validation requirements and click “Approve Selected

  • If you receive a request from a student who has not participated in the opportunity or did not meet the position requirements, select the student and click “Decline Selected.” If you choose to send an email, the student will receive the following message:

We are sorry to report that your CCR activity validation request was denied because it did not meet all validation requirements. If you believe you satisfied the criteria, please contact the validator for clarification.

If you need additional assistance, email elt@ucsd.edu.

FAQ

What is CCR Validation?

Validation is the process for confirming involvement in a CCR Recognized activity in the CCR Portal. Until participation is validated by a faculty or staff member, it does not display on the student record. 

Who can validate students on the CCR?

A CCR Validator is a UC San Diego staff member or instructor who supervises or mentors a student in a co-curricular position and verifies the student's participation for the CCR at the end of the activity in the CCR Portal. Validators serve two important functions: highlighting their department’s contribution to experiential learning at UCSD and helping their students track and capture their development outside of the class.

UC San Diego staff and faculty who do not directly oversee the CCR position may serve as Peripheral CCR Validators if one or more of the following are completed:

  • Meetings: One student representative is made responsible for meeting with the Peripheral CCR Validator once per quarter, to ensure validation criteria are being met without the Peripheral CCR Validator needing to sit on all meetings, attend events, etc.
  • Documentation: Students participating in the CCR position(s) provide documentation to the validator in the agreed-upon timeframe (i.e. quarterly, once a year). This can include:
    • Proof of attendance
    • Engagement in activities
    • Reflection Paper
Why don't I see the student position I am a validator for?

In order to register as a validator in the system, log in to myccr.ucsd.edu using your UC San Diego Active Directory credentials. Email elt@ucsd.edu to confirm you have logged into the system with the name of your Organization/Department. Once you have logged in, we will be able to grant you access to your CCR Opportunity.


My student requested validation in the CCR portal but it’s too early to validate them for this experience. What should I do? 

The Engaged Learning Tools team encourages students to enroll in their opportunity (enroll means that they logged into myccr.ucsd.edu and added the CCR position to their record) as this makes validation easier. Once a student has added the position to their record, an email will automatically be sent to the validator. Often, validation requirements are not achieved until the end of the academic year so you may wait to validate until then. If all requirements are completed before the end of the year, they can be validated at any time.

I don't recognize a student who requested validation for one of my opportunities. What should I do? 

If you receive a request from a student who has not participated in the opportunity or failed to meet the validation requirements, check off the box next to the student request and select "Decline Selected."

If you choose to send an email, the student will receive the following message:

We are sorry to report that your CCR activity validation request was denied because it did not meet all validation requirements. If you believe you satisfied the criteria, please contact the validator for clarification.

If you need additional assistance, email elt@ucsd.edu.

A student PID was not recognized by the system when I tried to validate. 

If you submit and some of the IDs do not go through, this means that the student has not logged into the system. The student will need to log in to the CCR Portal to create the account and enroll in the CCR Recoznied position. You can ask the student to log in or use the email template to prompt the student.

How can I talk about my role as a CCR Validator with my supervisor?

The CCR is mentioned in Goal 1 of UC San Diego’s Strategic Plan. We suggest highlighting your impact as a CCR validator in your annual review. This is a great time to mention the number of students amount and types of competencies and transferable skills you validated for the year (for example: I validated 6 students for leadership, critical thinking and problem solving, and research ability). The CCR is a great tool to highlight the ways that your department supports and captures experiential education and student success.

I accidentally validated a student for the wrong year and/or activity. What should I do?

You can follow the steps below to un-do a validation for a student under the wrong year and/or activity:

  • In the "Validator for the Following Activities" tab, select the position name.
  • Select the "Participants" tab on the Position Overview page.
  • In the list of participants, select "View Record" on the far right-hand side of the student's name.
  • In the Record Position Details page, select, "Remove Position From Student Record"